To request funds from TCH, contact the Vice Chair for Finance Yaoping Hu for approval well before the funds are to be spent. After obtaining her approval and spending the funds, send original receipts along with a signed expense report to:
Prof. Yaoping Hu
Dept. of Electrical and Computer Engineering
Schulich School of Engineering
University of Calgary
2500 University Drive NW, Calgary, Alberta, CANADA T2N 1N4
Yaoping will then forward the request to the IEEE Robotics and Automation Society or Computer Society, as appropriate.
The expense report requires to state clearly the following items:
- The purpose of the expense (or funds) to be reimbursed (or requested). If for travel, provide the period and destination of the travel;
- The mailing address and contact information, including email and phone number;
- Details of each item of the expense (or funds), including original receipts.
IEEE requires original receipts, so scanned or fax copies are not accepted. By default, your reimbursement funds will be paid in the form of a check in US dollars, which will be mailed to your address provided on the Expense Report. If you wish to have the reimbursement funds to be wired to your local bank account, please contact Yaoping for procedure.